This is the person who is in charge of the task. Now, since this is a team calendar, you’ll want to assign an owner to each task or department. It’s easy to add new lines when you need them. Gantt charts let you see how changing one thing affects everything else.ĭon’t worry about having forgotten something. The unfortunate truth is that in any project, you will have to delay deadlines and add extra time for unexpected circumstances.
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This is especially true when you start using dependencies with our free Excel Gantt chart template. They give you an intuitive understanding of how everything fits together. Gantt charts are project management spreadsheets that specialize in a visual view. Holistic is generally defined as understanding that everything is connected. Thirdly, although by no means finally, Gantt charts are holistic. Good luck getting that kind of information out of any other project planning template. Rather than just see that you have a three-week Pre-Production scheduled, you can quickly see that that three-week Pre-Production is composed of two weeks of casting, two weeks of costume fitting, one week of location scouting, and one week of set design.Īll layered on top of each other, of course. Gantt charts break a project down into distinct phases and tasks. The second is that they’re project planning templates, not just simple schedules. What step will take the longest, which will be done relatively quickly.Īttempting this same sort of high-level view would be almost impossible on a traditional calendar, which is focused on the given day. You can look at any example Gantt chart, even without dates, and quickly see the basic layout of the project. The first is that they’re visual project calendars. Advantages of Gantt chartsĬompared to traditional project calendars or schedules, Gantt charts offer a few distinct advantages as project planning templates. A Google Docs Gantt Chart was just a few mouse clicks away. Now it could be shared and viewed collaboratively, a true team calendar. The dawn of the Internet age of the 90’s and the 2000’s brought Gantt charts even further.
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Learning how to make a Gantt chart in Excel wasn’t far behind. Rather than having to draw a new Gantt chart each time, a new project management spreadsheet could be easily copied as needed. The personal computer revolution of the 1980’s brought Gantt charts to the forefront in a big way. Other example Gantt chart efforts include the Hoover Dam and the Federal Interstate system. When other project planning systems weren’t up to the job, Gantt charts were used during WWI to track the manufacture of arms for the war effort. You can’t have a really productive table read until you have all your cast finalized, after all.Ī similar project calendar system called a harmonogram was designed in the 1890’s by a Polish engineer named Karol Adamiecki, but it wasn’t published until the 1930’s. The table read is dependent upon casting being finished. However, casting and the table read are dependencies.
You don’t need to have the film cast to start checking out potential locations. You also need to get started on location scouting, and you’d like to have a table reading before you go any further.Ĭasting and location scouting are independent of each other.
You’ve got casting scheduled for the second week of June. Let’s say that you’ve started the pre-production process.
Here’s a Gantt chart example from the film production world. You can even break your project planning template by which stage of production you’re in:Īnother major feature of Gantt charts, including our free Excel Gantt chart template, is their ability to display “dependencies”.Ī dependency is simply a marker that one event cannot begin until another one has been completed. For the purposes of production, it can be broken up by department or major tasks. The bar begins when the task begins and ends when the task is due to end. It’s fine if you just need rough estimates for simple projects, but isn’t really full-featured enough for film and video production.Įach task has a bar associated with it.
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